Choosing The Right Meeting Room: A How-To


Out of the many difficult responsibilities that you can think of for an event planner, the first one that probably comes to mind is the pain of finding an ideal room for a corporate seminar. By just simply picking the wrong location, you can easily ruin everything and lost a lot of money.

But with the right meeting room, you can attract sponsors and clients effortlessly. To guide you along the way when you are picking the perfect seminar room in Singapore, we have come up with a few fantastic insights.

Find a centrally located venue

Accessibility is the number one consideration when choosing the perfect meeting room. Choose a venue that is easily accessible by road or public transport. Any hitches in accessibility will lead to you losing participants. It is also critical to make sure there is ample parking for those that choose to drive to the venue.

Make sure that there is accommodation nearby

Some participants, more specifically those from overseas, will require lodging services after the seminar ends. Though most people usually come prepared with their hotel stay ready, it is not always the case for everyone, so make sure you pick a seminar room rental in Singapore that is located near good lodging accommodations.

See to it that there are reliable transport options from the venue to the accommodation facilities and back to the venue if there are no nearby options.

Check for the venue’s availability

Especially during peak seasons, the venue you are interested in might be fully booked by the time you seek to utilize their space. Get a headstart and start doing bookings early.

Also, try finding out if other events will be taking place at the same time as your seminar. Seek to evaluate how these events might affect your own. Are there be any networking opportunities or will these events negatively impact your company’s image?

It is always good to check the venue beforehand to make sure that you can consider these factors so that you don’t face any difficulty when conducting the seminar.

Assess the meeting room

Have a look at the meeting room to confirm that there is sufficient space and that you have all the necessary equipment and technology that you need. While you are at it, check the lighting systems and temperature control systems as well to make sure that there are no faults. The seats and tables should also be arranged in a manner that encourages interaction and group work.

Consider your budget

Hosting corporate events can be very expensive. There are many hidden costs and lack of proper planning and budgeting may lead to spending more than what was intended. It is always important to find a venue that you can afford.

So, when you spot the perfect training room, do not shy away from negotiating.

Make sure they provide enough staff

When your seminar starts, you will want to focus on conducting a successful training and avoid any other issues when it is being conducted. The best way to prevent that provides enough staff to tend to the number of attendees that you are intending to invite.

To help you while your seminar is ongoing, you should engage an on-sight event manager who will help you solve issues that arise. Another critical thing to take note is the number of security personnel and waiting staff as well.

Catering services

Many training room facilities have restaurants in the venue. It is good to confirm that the restaurant can handle the number of attendees in your list and if there is any provision of special diets on requests.

Other considerations include sufficient charging stations and Wi-Fi availability. The focus is to have your corporate seminar held in a professional environment and to have all your delegates and facilitators impressed.

Leave a comment

Your email address will not be published. Required fields are marked *